Airbnb Welcome Book Template | Editable Canva Guest Guide

An editable Canva welcome book template for Airbnb hosts and holiday rental managers. Personalise the pre-written pages with your property details, photographs and local recommendations, then print or share digitally.

Airbnb Welcome Book Template

Welcome guests with clear, thoughtfully organised information from the moment they arrive.

This editable Airbnb welcome book template helps holiday rental hosts create a professional guest guide without starting from a blank page. If you’re new to guest guides, our article explains what an Airbnb welcome book is and how hosts use one throughout a guest stay. It brings essential property details, arrival guidance, house rules, appliance instructions, local recommendations and checkout information together in one consistent design.

The template includes pre-written hospitality content that can be adapted to your property. Replace the example details, add your own photographs and personalise the colours and fonts in Canva to create a welcome book that reflects your accommodation and hosting style.

Once personalised, your guest guide can be downloaded for printing or shared digitally, giving guests a useful reference before and throughout their stay.

A Complete Guide for the Guest Journey

Guests often need information at different stages of their visit. Before arrival, they may need check-in and transport guidance. During their stay, they may look for Wi-Fi details, house rules, appliance instructions or local places to visit. Before leaving, they need clear checkout information.

This welcome book organises those details into dedicated sections that are easy to navigate and update. If you’re still deciding whether a guest guide is worth creating, read why every holiday rental needs a welcome book. Providing them in one guide can reduce repetitive questions, improve communication and help guests feel informed throughout their stay.

The included structure also gives hosts a practical starting point. Rather than deciding what to write and how to arrange every page, you can personalise the existing content for your property.

Key Benefits

• Save preparation time: Begin with a professionally structured template and pre-written content instead of creating a guest guide from scratch.
• Answer common guest questions: Keep frequently requested information such as Wi-Fi details, house rules and checkout instructions together.
• Support a smoother stay: Help guests understand the property, available amenities and important procedures from arrival to departure.
• Present your property professionally: Use a consistent, thoughtfully designed guide that complements a well-prepared holiday rental.
• Personalise the design: Adapt the text, photographs, colours and fonts to suit your property and visual identity.
• Share information your way: Download the finished guide for printing or provide it to guests digitally. If you’re deciding how to present your guide, compare printed vs digital welcome books to see which format best suits your property.
• Keep content relevant: Duplicate, rearrange or remove pages to create a welcome book suited to your particular accommodation.

Features

• Editable Canva welcome book template
• Pre-written hospitality content
• Customisable text and property details
• Replaceable photographs
• Customisable colours and fonts
• Pages can be duplicated or removed
• Designed for printed and digital use
• Clear, professionally organised layouts
• Dedicated sections covering the complete guest journey
• Suitable for different types of holiday rental accommodation
• Reusable for your own property when details need updating

What’s Included

For a fuller breakdown of the information guests may need, see what to include in an Airbnb welcome book.

The template contains dedicated layouts for essential property and guest information, including:

• Welcome cover
• Contents
• Welcome message
• About the property
• Meet your host
• Wi-Fi details
• Check-in and arrival information
• House rules
• Property information
• Appliance and entertainment instructions
• Heating and air-conditioning guidance
• Bathroom and ventilation information
• Waste and recycling instructions
• Pet-friendly guidance
• Food and drink recommendations
• Local recommendations
• Things to do
• Day-trip ideas
• Transport and getting around
• Checkout information
• Emergency contacts
• Thank-you message
• Returning guest information

Example property details, photographs and local recommendations are included as placeholders and should be replaced with information relevant to your own holiday rental.

For information guests may need to see instantly around the property, pair your welcome book with our holiday rental property signs for Wi-Fi details, house rules and other essential instructions.

Specifications

This is a digital, editable welcome book template designed for use in Canva. It uses a portrait layout and contains coordinated cover, information and recommendation pages for creating a complete holiday rental guest guide.

The text, property details, photographs, colours and fonts can be personalised. Pages may also be duplicated or removed, allowing you to tailor the final guide to your property and the information your guests need.

Once editing is complete, the welcome book can be downloaded from Canva for printing or digital sharing. The exact output options available will depend on the file type and download settings you select in Canva.

No physical book, printed pages, electronic device or decorative item will be delivered. The printed books, laptop, tablet and telephone shown in the product images are presentation mock-ups only.

For step-by-step guidance on planning, organising and personalising your guide, see how to create an Airbnb welcome book.

Frequently Asked Questions

What is an Airbnb welcome book?

An Airbnb welcome book is a guest guide containing useful information about a short-term rental. It can include arrival details, Wi-Fi access, house rules, appliance instructions, local recommendations, emergency contacts and checkout guidance.

What is included with this template?

The template includes coordinated pages covering property information, host details, Wi-Fi, arrival guidance, house rules, appliances, local recommendations, transport, checkout and emergency information. It also includes welcome and thank-you pages.

Is the text already written?

Yes. The template contains pre-written hospitality content to help you get started. You should review and personalise every section so that it accurately reflects your property, amenities, rules and local area.

Can I edit the template in Canva?

Yes. The welcome book is designed to be personalised in Canva.

What can I customise?

You can edit the text and property details, replace the photographs, change the colours and fonts, and duplicate or remove pages as required.

Can I add my own property photographs?

Yes. The example images can be replaced with photographs of your accommodation, amenities and surrounding area.

Can I change the local recommendations?

Yes. Replace the example restaurants, activities, transport information and day-trip ideas with recommendations relevant to your property’s location.

Can I remove pages I do not need?

Yes. Pages that are not relevant to your property can be removed. You can also duplicate suitable layouts when you need additional space.

Can I print the welcome book?

Yes. Once personalised, the template can be downloaded from Canva and printed at home or through a professional printing service. The finished print quality will depend on your export settings, printer and chosen paper.

Can I share the welcome book digitally?

Yes. The completed guide can be downloaded and shared digitally with guests. Consider the file size and format when sending it by email or through a booking platform.

Is it suitable for properties that are not listed on Airbnb?

Yes. The template can be adapted for VRBO and Booking.com hosts, holiday homes, vacation rentals, villas, resorts, serviced apartments, cottages, cabins and independently managed short-term rentals.

Does the template contain information specific to my property?

The template includes example content and placeholders. You must replace these with accurate information about your property, host contacts, local services and area.

Do I receive a physical welcome book?

No. This is a digital template product. No physical book or printed material will be posted.

Does this template guarantee better reviews or more bookings?

No template can guarantee reviews or bookings. A clear, well-prepared welcome guide can support guest communication and contribute to a more organised and professional hosting experience.