Airbnb Welcome Sign Template with Wi-Fi, House Rules & Checkout Details

An editable Airbnb welcome sign template that keeps your Wi-Fi details, house rules, checkout instructions and host information in one elegant display. Supplied in A4 and US Letter sizes.

Airbnb Welcome Sign Template

Give your guests essential property information from the moment they arrive.

This professionally designed Airbnb welcome sign brings your property address, Wi-Fi details, house rules, checkout instructions and host contact information together in one clear display. Guests can quickly find what they need without searching through booking messages or contacting you with common questions.

Created for Airbnb hosts, holiday rental owners and property managers, the template offers a practical way to improve guest communication while maintaining a polished, consistent presentation throughout your property.

The welcome sign is provided in both A4 and US Letter sizes, making it suitable for holiday rentals in the UK, Europe, the United States and other international markets. Personalise the template with your own property information, print your preferred size and display it in a visible location for guests.

Essential Guest Information in One Place

Guests frequently need the same information shortly after arriving: the Wi-Fi password, property address, basic house rules and checkout time.

For a broader overview of the information guests may need during their stay, see what to include in an Airbnb welcome book.

Displaying these details in a clearly organised sign makes important information easier to find throughout the stay. It can also reduce repetitive questions while helping guests understand your property expectations from arrival through to departure.

The layout separates each topic into a clearly labelled section so that guests can scan the sign quickly. Host contact details and a polite review reminder are also included, supporting clear communication at every stage of the guest experience.

Key Benefits

• Makes important details easy to find: Guests can quickly locate the Wi-Fi password, property address, house rules and checkout instructions.
• Reduces repetitive guest questions: Frequently requested information remains visible and accessible throughout the stay.
• Supports a smoother arrival: Guests can settle into the property with clear guidance available from the moment they enter.
• Clarifies property expectations: House rules are presented in a dedicated section that is easy to read and reference. If you need more space for property policies, our Airbnb House Rules Sign Template provides a dedicated display for important guest expectations.
• Improves checkout communication: Guests receive a visible reminder of the checkout time and required departure tasks.
• Creates a professional first impression: The clean, structured design helps your holiday rental feel thoughtfully prepared and well managed.
• Works across international markets: A4 and US Letter versions are included, allowing you to select the appropriate format for your location or printer.

Features

• Editable Canva welcome sign template
• Professionally designed single-page layout
• Supplied in A4 and US Letter sizes
• Portrait orientation
• Customisable property and guest information
• Property name and address section
• Wi-Fi network and password fields
• Location details
• House rules section
• Checkout time and departure checklist
• Host name, telephone number and email fields
• Guest review reminder
• Suitable for printing and framing
• Designed for Airbnb and other short-term rental properties

For properties with a strict smoke-free policy, you can also display a dedicated No Smoking Sign Template as a visible in-property reminder.

What’s Included

Your purchase includes two versions of the welcome sign:

• A4 template — 210 × 297 mm
• US Letter template — 8.5 × 11 inches

Each version includes dedicated sections for:

• Property name
• Property address
• Wi-Fi network name
• Wi-Fi password
• Location details
• House rules
• Checkout time
• Checkout instructions
• Host name
• Telephone number
• Email address
• Guest review message

This is a digital template product. The frame, printed sign, furniture and decorative accessories shown in the product photographs are not included.

Specifications

This product contains one welcome sign design supplied in two standard sizes: A4, measuring 210 × 297 mm, and US Letter, measuring 8.5 × 11 inches.

Both templates use a portrait, single-page layout and are designed to be personalised in Canva. The editable information includes the property name, address, Wi-Fi credentials, location, house rules, checkout instructions, host contact details and guest review message.

The finished sign is intended for printing and displaying inside an Airbnb, holiday home, vacation rental, serviced apartment or other short-term rental property. It can be printed at home or through a professional printing service.

This is a digital product. No physical sign, frame or printed material will be delivered.

Preparing a new property for guests? The Holiday Rental Launch Planner helps organise the wider setup process, including guest information, property preparation, safety, cleaning and final launch checks.

Frequently Asked Questions

What information can I add to the welcome sign?

The template includes dedicated areas for your property name and address, Wi-Fi details, location, house rules, checkout instructions, host contact information and a guest review reminder.

What sizes are included?

Your purchase includes both A4 and US Letter versions. A4 measures 210 × 297 mm, while US Letter measures 8.5 × 11 inches.

Which size should I use?

A4 is commonly used in the UK, Europe and many other international markets. US Letter is commonly used in the United States and Canada. You can select the version that best suits your printer, frame or preferred display format.

Is this an editable Canva template?

Yes. The welcome sign is designed to be personalised in Canva with your own property and guest information.

Can I change the house rules and checkout instructions?

Yes. You can replace the example wording with rules and departure instructions that reflect your property, hosting arrangements and local requirements.

Can I add my own contact details?

Yes. The contact section can be personalised with the host or property manager’s name, telephone number and email address.

Can I print the welcome sign?

Yes. Both versions are designed for printing. You can print the finished sign at home or use a professional printing service. The final result will depend on the printer, paper and export settings selected.

Is the frame included?

No. This is a digital template product. The frame and other decorative items shown in the product images are for presentation purposes only.

Is this suitable for properties that are not listed on Airbnb?

Yes. The template can be used for holiday homes, vacation rentals, serviced accommodation, VRBO listings, Booking.com properties and independently managed short-term rentals.

Where should I display the finished sign?

Place it somewhere guests can see and consult easily, such as an entrance hallway, console table, living room or dedicated guest information area.

Does this sign replace a complete welcome book?

The sign provides a quick reference for essential information. A complete welcome book is more suitable for detailed appliance instructions, safety guidance, property amenities, local recommendations and other information that cannot fit comfortably on a single page.

Explore our editable Airbnb welcome book templates if you need a more comprehensive guest guide.

Will I receive a physical product?

No. This is a digital product. No printed sign or physical item will be posted to you.